Understanding the GL Code Report

Purpose

The purpose of this article is to provide greater detail about the GL Code report found in the Reports module.

Please note that foreUP does NOT recommend using the GL Code report for accounting purposes. For accounting purposes, we recommend using the Accounting Export found under the Settings module. 

GL Code Report

This report is designed to show all items or system items that are processed through the Sales module; it is not designed to show how these items were paid. This report mainly reflects only revenue items. Revenue items that do not have a GL Code assigned in Inventory will accumulate in the top row with a blank GL Code.

Items that will appear in the GL Code Report as a no code that you cannot assign a GL code to:

• Pre-Paid Green Fees (This does go away on the day of play)
• Member Balance Paid
• Customer Credit Paid
  Invoice Balance Paid
• Online Gift Cards Sold (This can be assigned on the backend of the software. Contact foreUP to have this changed)
• New Promotions Discount

Revenue items that do not have a GL Code assigned in Inventory will accumulate in the top row with a blank GL Code. Common items found here are as follows: 

• Green Fees and Cart Fees that do not have a GL assigned in Price Classes
• Minimums

Items that will NOT appear in the GL Code Report as no code:

• Rain Checks Issued (however the Green Fee revenue decreases when issued)
• ALL Payment types (Cash, Checks, CC, AR Charges, Customer Credit Charges, etc…)
• Sales Tax appears in the total section of the report but a GL Code is not shown on the report

Reasons a GL Total in this report may not balance to a GL Export:

• Items do not have a GL Assigned
• Items are mismatched. The GL Code assigned on the item level does not match the Category GL Code assigned in accounting export (This is the main reason)

If you have questions about the above information, please contact your Senior Account Manager