How to Set Pricing for Calendars

Overview

Calendar pricing allows operators to charge customers based on reservation duration, reservation increments, and scheduled pricing timeframes.

This setup is commonly used for:

• Golf simulators
• Tennis courts
• Pool reservations
• Practice bays

This article covers:

• Time-based pricing structure
• Handling peak vs. off-peak pricing
• Recommended workarounds and best practices

 

Preconditions

Before configuring pricing, confirm the following:

• Calendars are enabled
• You have access to the Tee Sheet module
• Your user role includes permission to create and manage reservations
• You have access to the Settings module

 

Understanding The Calendar Pricing Structure

Calendar pricing is built around increments. An increment represents the smallest reservable block of time.

Example

Increment Length	Reservation Options
60 Minutes	10:00 AM, 11:00 AM, 12:00 PM
30 Minutes	10:00 AM, 10:30 AM, 11:00 AM

⚙️ Note: Reservation increments are controlled at the Day Template level.

Pricing Is Tied to Increments

Pricing is assigned per increment.

The total reservation price increases based on the number of increments booked.

Example

Increment	Increment Price	Reservation Length	Total Price
30 Minutes	$25	30 Minutes	$25
30 Minutes	$25	60 Minutes	$50
30 Minutes	$25	90 Minutes	$75

⚙️ Note: Pricing automatically scales based on selected reservation length.

Cross-Timeframe Pricing

Calendars supports pricing across multiple pricing windows within a single reservation.

Example

Timeframe	Price
Before 5:00 PM	$25 per increment
After 5:00 PM	$40 per increment

If a customer books:

• 4:30 PM – 5:30 PM
• Using 30-minute increments

Pricing becomes:

Time Segment	Price
4:30 PM – 5:00 PM	$25
5:00 PM – 5:30 PM	$40
Total	$65

⚙️ Note: Cross-timeframe pricing is automatically calculated during checkout.

 

Configure Calendar Pricing

To configure pricing for a calendar:

1. Use the module dropdown and select Settings.

2. In the left-hand column, choose Reservations.

3. In the dark blue column, select Calendars.

4. Use the dropdown next to a Calendar and select Edit.
   

5. Select the Seasons tab at the top of the calendar window.
6. The default season (which runs Jan 1 to Dec 31) may be used or a new season can be created by selecting New Season
7. Once a season is select a price class and select New Timeframe
   
8. Fill out the Timeframe Name, select which days of the week bookings with this price class will be available.
9. Use the dropdowns to enter any time restriction for the price class.
10. Enter the time interval fee. The cost of the booking will be (fee X number of intervals).
    
11. Repeat steps 6-10 for every desired price class.
12. Select Save Settings.

 

Handling Peak vs Off-Peak Pricing

Peak pricing allows operators to charge higher rates during high-demand periods.

Common peak periods include:

• Evenings
• Weekends
• Holidays
• Prime simulator hours

Example Peak Pricing Structure

Timeframe	Increment Price
8:00 AM – 4:00 PM	$25
4:00 PM – 10:00 PM	$40

This structure increases pricing during high-demand evening hours.

Configure Peak vs Off-Peak Pricing

To configure variable pricing:

1. Open the desired season
2. Create multiple pricing timeframes
3. Assign unique pricing to each timeframe
   
4. Save changes

Recommended Structure

Period	Suggested Use
Morning	Lower traffic pricing
Afternoon	Standard pricing
Evening	Peak pricing
Weekend	Premium pricing

💡 Tip: Use shorter increments during peak periods to maximize booking flexibility.

 

Pricing Is Increment-Based Only

Limitation

Pricing cannot vary within the same increment structure without separate timeframes.

Example

You cannot:

• Charge $20 for the first 30 minutes
• Then $15 for additional increments

within a single pricing rule.

Recommendation

Use simplified linear pricing structures whenever possible.

 

Reservation Groups Do Not Control Pricing

Limitation

Reservation groups cannot independently apply different pricing structures.

Result

Member/public pricing variations may require separate calendars or pricing strategies.

⚙️ Note: Reservation groups primarily control access and booking permissions.

 

Best Practices

Keep Pricing Structures Simple

Avoid overly complex timeframe combinations.

Simple pricing structures are:

• Easier for customers to understand
• Easier to troubleshoot
• Easier to maintain

Align Pricing with Operational Demand

Use pricing to influence reservation behavior.

Examples

Goal	Recommendation
Increase daytime traffic	Lower off-peak pricing
Maximize evening revenue	Raise peak pricing
Reduce short bookings	Increase minimum reservation length

Review Pricing Seasonally

Update pricing based on:

• Seasonal demand
• Utilization reports
• Operational costs
• Customer booking trends

Document Pricing Logic Internally

Maintain internal notes for:

• Peak pricing periods
• Seasonal transitions
• Promotional pricing
• Reservation exceptions

This improves long-term consistency across staff teams.

Use Consistent Increment Structures

Keep similar facilities aligned.

Recommended Increment Standards

Facility Type	Recommended Increment
Golf Simulators	30 Minutes
Tennis Courts	60 Minutes
Lesson Studios	30 Minutes
Event Spaces	60 Minutes

 

FAQs

Can pricing vary by reservation length?

Pricing scales automatically based on the number of increments booked.

Does pricing support peak hours?

Yes. Pricing can vary by timeframe.

Can reservations span multiple pricing windows?

Yes. Cross-timeframe pricing is supported automatically.

Does capacity affect pricing?

No. Capacity is informational only.

 

Troubleshooting Tips

Pricing Appears Incorrect

Verify:

• Timeframe setup
• Increment pricing
• Reservation length settings
• Seasonal assignments

Peak Pricing Is Not Triggering

Check:

• Timeframe start/end times
• Day template assignments
• Reservation overlap timing

Reservations Show Unexpected Totals

Review:

• Cross-timeframe pricing behavior
• Increment calculations
• Reservation length selections

Booking Intervals Look Incorrect

Confirm:

• Reservation increment settings
• Day template configuration
• Calendar assignments