How to Create and Edit Online Day Template Timeframes

Overview:

Adding custom Timeframes allows you to take your Online Day Templates to the next level. In addition to being able to have different online booking capabilities from day to day, custom Timeframes give you the ability to have different online booking capabilities from one time of day to another within the same day, as well as giving your different online reservation groups different booking capabilities.

Part One: Creating and Editing Online Day Template Timeframes
Part Two: Creating Timeframes for Online Reservation Groups

Preconditions:

Preconditions are the necessary settings, permissions, and items created in your software to allow the feature to work.

Access to the New Tee Sheet
Tee Sheet settings in place
- Tee Time Increment
- Time to Finish 9 Holes
- Open and Close Time
An existing Online Day Template
Online Reservation Groups
NOTE: This feature will not work with the Sunrise and Sunset setting.
NOTE: This feature will not work with 3rd Party Booking sites.

Steps: Part One

Follow the below steps to Create and Edit Online Day Template Timeframes:

Go to Settings > Tee Sheets > Tee Sheets.
Click on the Actions Drop-down button and select Edit.
Click the “Online Year Setup” tab inside your tee sheet settings.
Click on the "Drop-down Arrow" next to the day template you want to add a custom timeframe to and select "Edit Day Template".
Set the parameters of your "Default" Timeframe for your Front 9 and Back 9. (The Default timeframe will only apply if there are no other custom timeframes throughout the day. Custom timeframes take precedence over the default timeframe)(In the example below the default timeframe will apply between 9:00AM - 8:00PM because every other time of the day has been defined with a custom timeframe)
Click "+Add Timeframe" to create a custom timeframe.
Set the parameters of your "Custom Timeframe" for your Front 9 and Back 9.
- - Start Time and End Time - The beginning and end time of your custom timeframe
  - Increment Override - Controls the increment between tee times for the day template timeframe. (This can be different from timeframe to timeframe and will NOT modify the open or close time of the tee sheet)
  - Label - Adds a label to each tee time slot within the custom timeframe on the tee sheet in foreUP.
  - Color - Adds a highlight color to each tee time slot within the custom timeframe on the tee sheet in foreUP to make labels visible.
  - Allow Online Booking - Turn on or off online booking capabilities.
  - # of Players Allowed - Choose between allowing 1-5 players per tee time.
  - Cart Requirement - Allow walking, riding or both.
  - # of Holes Requirement - 9 holes, 18 holes or both available.
Add any additional timeframes to your Day Template as needed and click "Save Changes". When assigned to a day on the Online Setup Calendar, the settings will apply to the online tee sheet and the labels and colors will show up in your Tee Sheet module. (From the example above you can see at the end of the custom timeframe at 9:00AM, the Default Timeframe and label take effect for the rest of the day. This is a great way to communicate to your staff what is happening with tee times throughout the day)

Steps: Part Two

Follow the below steps to Create Timeframes for Online Reservation Groups:

This example will be going over giving only the Members Online Reservation Group the ability to book tee times for the first two hours of the day. (7:00AM - 9:00AM)

1. Click on the "Drop-down Arrow" next to the day template you want to add a custom timeframe for an online reservation group to and select "Edit Day Template".
2. Click on "+Reservation Group" and select the Reservation Group you are creating the custom timeframe for.
3. Click "+Add TImeframe" and set the parameters of your "Reservation Group Timeframe" for your Front 9 and Back 9:
  - - Start Time and End Time - The beginning and end time of your custom timeframe (If a time is left unspecified in your custom reservation group timeframe then the default reservation group settings will apply)
    - Increment Override - Controls the increment between tee times for the day template timeframe. (This can be different from timeframe to timeframe and will NOT modify the open or close time of the tee sheet)
    - Allow Online Booking - Turn on or off online booking capabilities.
    - # of Players Allowed - Choose between allowing 1-5 players per tee time.
    - Cart Requirement - Allow walking, riding or both.
    - # of Holes Requirement - 9 holes, 18 holes or both available.
4. In the example above, to only allow members the ability to book online you would need to restrict other groups from booking during that timeframe by clicking the "Default" reservation group.
5. Click "+Add Timeframe" and set the parameters of the default reservation group. (The timeframe should be set to the same time as the custom timeframe from the members reservation group. 7:00AM - 9:00AM)
  - - Label - Adds a label to each tee time slot on the tee sheet in foreUP.
    - Color - Adds a highlight color to each tee time slot on the tee sheet in foreUP to make labels visible.
    - Allow Online Booking - Turn on or off online booking capabilities. (This should be turned off for the example of members only booking)
6. Add any additional timeframes to your Day Template as needed and click "Save Changes". When assigned to a day on the Online Setup Calendar, the settings will apply to the online tee sheet and the labels and colors will show up in your Tee Sheet module. (From the example above you can see at the end of the custom timeframe at 9:00AM, the Default Timeframe and label take effect for the rest of the day. This is a great way to communicate to your staff what is happening with tee times throughout the day)